The Royal Society of St. George (RSSG) will hold certain personal information (known as ‘Personal Data’) about you. Personal data is information from which you, as an individual, can be identified. Without this information the RSSG is not able to include you in its membership.
The information we will collect about you
Identity: Name, Title, Decoration, Date of Birth, Occupation (optional), Membership type
Contact details: Postal Address, Telephone No. (landline and/or mobile), Email
And, if paying by direct debit or standing order: Details of bank account.
How will this Information be used?
Authorised persons within the administration of the RSSG, process this information in order to communicate, promote and manage its activities, collect annual subscriptions and for general administration. If you choose to belong to a branch of the RSSG, authorised members of the branch administration will also process your information in order carry on similar actions at branch level.
The RSSG will ensure:
- Your information will be processed fairly and legally.
- Sensitive personal data (as defined in the data protection regulation) about you will not be collected or processed by the RSSG without your explicit written consent.
Who do we share your data with?
With the following exceptions, the RSSG will not share your data with any third party:
- There is specific written consent by you.
- It is necessary for the day to day administration of the member’s database. This is protected by a legally binding non-disclosure agreement.
- The company that prints and distributes the St. George for England Journal.
Currently the only activity that crosses international boundaries is the distribution of the Journal.
If an event arises requiring your data be sent by the RSSG beyond the EU, then it will only by your permission or legal scrutiny.
How long will we keep your data
Your data will remain on the database for as long as you are a member. The last change made will be logged by time and date of change together with the IP address of the authorised person. When you leave, your data will be truncated to name, years of membership and reason for leaving.
What rights do you have.
- You have the right to see the personal data that is held about you and have a copy provided to you or someone else on your behalf, in an electronic format and at no cost.
- If you believe your personal data we hold is inaccurate, you can ask to have it corrected.
- Where you have given consent for the RSSG to process your personal data, you can withdraw that consent at any time.
- You can request your personal data be deleted