In order to operate as an organisation we need some personal data about our members. This privacy notice explains more about the information we hold, how we use it and what your rights are.
The Royal Society of St. George (RSSG) holds certain personal information (known as ‘Personal Data’) about you, its members. Personal data is information from which you, as an individual, can be identified.
The information we collect about our members
- Name, Title, Decoration
- Date of Birth,
- Occupation (optional)
- Membership type
- Postal Address,
- Telephone No. (landline and/or mobile),
And, if paying by direct debit or standing order
- Details of bank account.
How is this Information used?
Authorised persons within the administration of the RSSG, process this information in order to communicate, promote and manage its activities, collect annual subscriptions and for general administration. For members that belong to a branch of the RSSG, authorised members of the branch administration also process information about their (and only their) members in order carry on similar actions at branch level. Without this ability the RSSG would not be able to function, we therefore claim to have a legitimate interest in processing the information.
- Member’s information will be processed fairly and legally.
- Sensitive personal data (as defined in the General Data Protection Regulation) will not be collected or processed by the RSSG without the explicit written consent of the individual concerned.
Who do we share your data with?
With the following exceptions, the RSSG will not share member’s data with any third party:
- There is specific written consent of the individual/s concerned.
- It is necessary for the day to day administration of the member’s database. In this case disclosure is protected by a legally binding non-disclosure agreement.
- If you are in an article in the St. George for England Journal or website. Information would be limited to name and branch and by consent, photo.
- In the future it may be necessary to share personal data with other suppliers. If so, the disclosure will be protected by the appropriate legally binding non-disclosure agreement.
Currently the only activity that crosses international boundaries is the distribution of the Journal. If an event arises requiring personal data be sent by the RSSG beyond the EU, then it will only by the permission of the individual or legal scrutiny.
How long will we keep your data
Your data will remain on the database for as long as you are a member. From 2018, any changes made will be logged by time and date of change together with the ip address of the authorised person. When you leave, your data will be truncated to name, branch, years of membership and a generalised reason for leaving.
What rights do you have.
On proof of identity:
- You have the right to see the personal data that is held about you and have a copy provided to you or someone else on your behalf, in an electronic format and at no cost.
- If you believe your personal data we hold is inaccurate, you can ask to have it corrected.
- Where you have given consent for the RSSG to process your personal data, you can withdraw that consent at any time.
- You can request your personal data be deleted
If you wish to see your personal data, have a concern regarding your personal data or wish to exercise any of your rights, please contact the Administration office at: The Royal Society of St. George, P.O. Box 397, Loughton, Essex IG10 9GN, United Kingdom
You should be aware that if taking any of the above steps impacts on the ability of the RSSG to include you in its administration, it may result in cancellation of your membership.
Making a complaint
If you are not satisfied with our response to any query regarding our processing of your personal data in a way which is inconsistent with the law you can complain to the Information Commissioner’s Office on 0303 1231113
Changes to this notice
This notice is the latest version as of February 2018. It may be updated from time to time. The current version can be found on the Society’s website www.RSSG.org.uk.